Job Overview

Job Summary for Positions in this Classification

This is the first of six levels in the Academic Management series. The classification is responsible for directing the activities of an assigned academic related department or program. Incumbents will develop strategies to accomplish goals, implement policies and procedures, and develop and monitor an assigned budget. Incumbents may need to perform professional level work within assignment and will supervise employees or student workers.

 

Typical Essential Duties for Positions in this Classification

 

These duties are a representative sample; position assignments may vary.

Potential Frequency

1.

Directs staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.

Daily

25%

2.

Prepares and administers a budget which includes grant budgets; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures.

Daily

10%

3.

Provides oversight and directs the implementation of activities and operations for an assigned academic department or program, which includes: planning, coordinating, administering, and evaluating programs, projects, student retention, strategic planning, processes, procedures, systems, standards, and/or service offerings; implementing overall policy changes; ensuring compliance with Federal, State, and Local laws, regulations, codes, and/or standards; and coordinating and integrating activities between multiple service areas.

Daily

40%

4.

Prepares, reviews, and interprets a variety of applications, agreements, forms, records, needs assessments, business correspondence, and reports; makes recommendations based on findings.

Daily

25%

5.

Performs other duties of a similar nature or level.

As Required

Position-specific assignments with typical essential duties

  • Develops, prepares, and updates program course material;
  • Advises students in program planning, course selection, and career guidance;
  • Develops schedule of classes for discipline or program;
  • Communicates with the provost/assistant provost and faculty regarding program policies, procedures, and personnel matters;
  • Controls equipment/materials utilized within the program;
  • Handles grievances within department as required;
  • Assists in implementation of in-service training programs for faculty;
  • Provides assistance for students’ programs, laboratory control and inventory, and placement services;
  • Assists the provost/assistant provost regarding budget matters for the specific program area;
  • Interacts with external industries, businesses, and professional groups on behalf of the college;
  • Responsible for the hiring and credentialing of instructors in accordance with college rules and policies;
  • Responsible for administering the attendance management system which includes analysis of the Angel and PeopleSoft attendance edit reports for compliance with the college attendance and withdrawal policy for students;
  • Responsible for achieving the enrollment course/section productivity goals of the college;
  • Performs related duties required for the administration and management of the academic program(s) as required or assigned by campus Provost, Senior VP and/or President.

 

Educational Requirements*

Master’s degree – major related to discipline, plus specialized courses in the field. Must be able to be credentialed in one of the areas he/she supervises. Some positions may require a higher level of education.  

 

Experience Requirements*

Three (3) years of management experience in assigned area.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

 

Licensing Requirements

None.

 

Knowledge, Skills, and Physical Requirements

Knowledge:

  • Managerial principles and practices;
  • Academic program requirements;
  • Customer service principles;
  • Program coordination principles, practices, and techniques;
  • Program planning principles;
  • Troubleshooting and solving complex program issues;
  • Budgeting principles;
  • Research methods;
  • Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
  • Presentation principles and practices;
  • Diverse populations and cultures;
  • Computers and related software applications.

Skills:

  • Managing and evaluating the work of lower level staff;
  • Prioritizing and assigning work;
  • Providing customer service;
  • Managing and administering program budgets;
  • Interpreting academic program requirements;
  • Maintaining confidentiality;
  • Planning, coordinating, and implementing program components and activities;
  • Researching, analyzing, and applying relevant information to the development of departmental processes and programs;
  • Ensuring compliance with applicable internal and/or external program requirements;
  • Using a computer and related software applications;
  • Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:

  • Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
  • Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 

 

Note

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.