Does it ever seem like you just don’t have enough time in a day? Lots of us feel this way and it’s no wonder. With jobs, school, families, friends, community, and other obligations pressing at us, it seems like having a few extra minutes is a dream.
Maybe it’s not about needing more hours in a day, but using the hours you have in a more productive way. Using time management skills is important no matter how you spend your days, and it’s incredibly easy to lose time on the most mundane and routine things.
Time management is like managing a household budget. You have a certain amount of something and you need to be as economical as possible. You time is valuable, so you might as well find ways to use it that make you feel good. How can you squeeze more time out of your day? Time management helps you get and stay on track.
1. Figure Out How You Spend Your Time
For a whole week if you can (or even a few days if you can’t do a whole week) try to record how you spend your time. You have 24 hours each and every day. What are you doing with them? Use your phone, a notebook, even your desktop to try to track your time. What do you do when you get home from work? How much time do you spend on things you don’t really get value from? If you love your hour on Facebook every night, that’s valuable to you. If your hour on Facebook leaves you feeling like you wasted time, you probably should pay attention to that feeling. The next time you log in, set a timer for 10 minutes and then log off.
2. Analyze Your Hours
Look at the hours you have jotted down and try to figure out where you are losing time. Do you spend more time commuting than you realized? Did you have unexpected trips to the grocery store because you ran out of lettuce? Do you end up spending much more time than you ever realized waiting for your kids?
3. Figure Out What You Want to Change
You might feel like you don’t have time to cook, so you grab take out on the way home. But if you take a look at the extra time it takes to stop for dinner, you might find you can re-adjust your food prep and actually save yourself time (and money) in the long run. A rotisserie chicken and bagged salad takes minutes to turn into a filling and healthy dinner and you can pick it up during your normal grocery run. Are you picking up prescriptions for family members three times a week? Do you have no time to exercise because everything else gets in the way?
4. List Your Priorities
Time management experts often say that when you don’t have time for something, it’s just not a priority for you. And while that comment can feel sharp, it’s often true. When people are too busy to exercise, they are often just pushing their own needs to the bottom of the list. Very likely, if your partner, spouse, kids, or another family member asked you to do something that might chew up that time, you’d probably say yes. What’s important to you?
5. Set and Keep a Schedule
Planners work for a reason—they really help you organize your time and make more efficient use of what you have. Writing down what needs to get done each and every day is a great start, but to be especially efficient, write down when you will do it as well. Catching up on bills? Block off 30 minutes. Driving to work? Time it over several days, so you know your average. Where can you schedule a 30-minute walk or yoga session?
Understanding how you spend your time now helps you figure out where you are wasting time. That 45 minutes you spend waiting for your kids to come home from a friend’s house so you can take them to chess club is valuable time. You could easily lose hours a week in chunks of wasted time like that. If you could catch on bills while you are waiting or organize your mail pile, you’ll have freed up some time elsewhere to enjoy on things that are important to you.